The system has 6 levels of users. Namely: (i) Administrator (ii) Receptionist (iii) Doctor/consultation (iv) Laboratory (v) Pharmacy (vi) Revenue We have created test user accounts for all the above user levels for purposes of testing. Test administrator account Username: admin Password: 12345 Test receptionist account Username: ann Password: 12345 Test doctor account Username: carol Password: 12345 Test laboratory account Username: wilson Password: 12345 Test pharmacy account Username: mary Password: 12345 Test revenue account Username: eric Password: 12345
N/B: All the login details are in lowercase (small letters). The system is case-sensitive in both usernames and passwords. Once you log in using any of the above accounts, the system will redirect you to the relevant portal based on the user type. The system auto-detects the type of user logging in. ADMINISTRATOR USER The administrator user account has quite a number of functions. This is the autonomous user in the system. The following are menus and their functions in this user. (a) Home menu The home menu has the landing page. It doesn’t have any functionality. It gives a brief description of what is expected of the administrator. (b) Daily notes Daily notes is a menu that enables the user to record some daily activities. Consider it like a sticky note or journal that will help you keep track of the daily activities within their department. For instance, an administrator can record that on such and such a day, some officer did a certain offence, etc. (c) Users On this menu, the administrator adds users to the system. It is only the administrator who can add users to the system. To add a user, you must select the department that they will be working on based on the six user levels described above. On the same menu, we have delete user which enables the administrator to search a user by name and, on the action, you click delete. That deletes the user from the system. (d) Expenses This is where you record the expenses incurred by the facility. You can record an expense, and still, on the expenses report sub menu, you can view the expenses recorded. (e) Lab It has added tests and test reports. On add test is where you create the different tests performed at your facility. Test report, on the other hand, will give you a list of the tests that you created. (f) Drugs/equipment This is the menu where you create items that you are selling. Medicine, equipment like crutches, and other medical-related items that you sell. It also has a sell item which you can directly use to sell items on behalf of the pharmacy, depending on hospital arrangement. You can also edit prices here, add stock of the items, delete items that you no longer sell, and view your stock list. (g) Reports This is the menu with different reports. You can view daily notes recorded by other users, the stock report, sales made (pharmacy), and patient reports containing patients that have visited the facility. There is a financial report that will give you a detailed summary of the facility revenue. The diagnosis report plots a graph based on the different diseases that have been handled by the facility. This helps the facility to determine the most recorded cases and take measures like budgets, etc. (h) Welcome When you click here, you are essentially going to log out of the system. RECEPTION USER This is the user receiving patients at the first stop. There are two menus: (a) Home The user is required to capture the patient's details and record basic body measurements like temperature, pressure, etc. (b) Daily notes As explained earlier, this is where a user records any important journal of the day in their department that they feel is important to notify management. DOCTOR/CONSULTATION USER This is the consultation chamber where a clinician or doctor sees patients. It also has menus. (a) Home The home menu displays patients who have been registered from the reception and haven’t been diagnosed. So the doctor can search using the patient name and diagnose the patient. (b) Daily notes Just like the others, this is keeping journals that are relevant to the management to take note of. (c) Patients This has three submenus. First visit means it is when the patient has entered the consultation room for the first time. Here, the doctor can diagnose and send the patient to the lab or pharmacy. The subsequent visit is when the patient is sent to the lab, so they are back to the consultation room. Previous visits is when the doctor wants to see the previous records of treatment of a given patient if they have visited the facility more than once. LAB USER The lab technician has menus too: (a) Home Here, they can view patients sent by the doctor and the tests to be performed. This is where they record lab results. (b) Tests The lab tech can view the tests available and determine the laboratory bill for the patient's awareness. PHARMACY USER The pharmacist area shows the patients that have been sent for medication and checks them out after issuing medication. They have a menu of drugs and equipment where they can dispense the items directly, and the system will record it as revenue.
REVENUE USER The revenue officer just sees patient records and checks them out, ensuring they have paid the amount required. COMPANY REMARKS The system can run on either a mobile phone or personal computer of any operating system, being that it is an online-based system. The system is developed in a very lightweight framework to maximize efficiency, user friendliness, and above all, minimal resources are needed to run the system, including very minimal data requirements. We will provide user support that is 24/7. THE CEO MINISOFT TECHNOLOGIES JUSTUS ONGIRI GISEMBA 0700-004-679